| Criteria | Weight | Vendor A | Vendor B | |----------|--------|----------|----------| | Total Landed Cost | 40% | 8 | 6 | | Payment Terms | 20% | 9 | 5 | | Warranty | 15% | 10 | 4 | | Delivery Time | 25% | 7 | 8 |
The primary function of the template is to create an "apples-to-apples" comparison. It moves the evaluation away from subjective feelings ("I liked their sales pitch") toward objective data ("Their pricing is 15% lower, but their delivery timeline is 2 weeks longer"). commercial bid evaluation template excel
You do not need to build from scratch. Several high-quality resources exist. | Criteria | Weight | Vendor A |
=INDEX(Sheet1!A:A, MATCH(LARGE(Score_Range,1), Score_Range,0)) → "Vendor A" Several high-quality resources exist
If you change a formula or input, can you prove it later? Save versions. Use File > Info > Show All Properties to track author and modified date. Or use Excel's built-in "Track Changes" (Review > Track Changes).
Excel is excellent for bids with 3–10 vendors and up to 20 line items. But when your procurement scales, watch for these signs: